Commission approves new document management software

The Coffee County Commission approved entering into a contract with Southern Software for document managing software for the Coffee County Sheriff’s Department at its regular meeting on June 24.

“The Sheriff’s Department has been looking at a number of different software solutions for document management,” County Administrator Rod Morgan said. “We’re going to have to move away from what we currently have; the state is changing the requirements. This (software) package has several advantages but it will allow a seamless transition of documentation from events from the call through the full resolution.”

In other business, Environmental Services Director Mike Thornton asked the commission to approve the purchase of a motor grader for $120,000 off of the state surplus. Thornton said that the department had room in the budget to purchase the vehicle and not affect anything that was budgeted for the current fiscal year.

The commission unanimously approved the request.

County Engineer Marty Lentz asked for permission to send out bids for corrugated metal pipe, which was approved.

Coffee County 9-1-1 Board Chairman Dean Blair asked for approval of Grant Lyons, Adair Lee and Terry Wilkins be appointed to the board. It was unanimously approved.

Blair noted that the board is currently trying to get the Elba Police Department a new Computer Aided Dispatch system, which would be through Southern Software.

EMA Director James Brown thanked the CCSO and Elba PD for its help and cooperation with the new dispatch procedures, which has the New Brockton and Kinston Police Departments dispatched through Elba dispatch. The new procedures use the CCSO’s frequency.

“I wanted to put that out and say a special thanks to them but also to let the citizens know if they call for police forces in Kinston or New Brockton, they will get the Elba dispatch and Elba dispatch will get the police to their area,” Brown said. “So tell everybody please only call for police business. Don’t call to ask when city hall is open and things like that.”

The next Coffee County Commission meeting will be Monday, July 8 at 9 a.m. at the government complex in New Brockton. The meeting is open to the public.

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